4601 Carnes Rd
Green, OR 97471
Phone: (541) 679-5711
Fax: (541) 679-5163

How to Choose a Fax Services Provider

Fax services touch screen menu

What if you could have the convenience of a fax machine without the hassle?

To many individuals and businesses, fax machines feel like a relic from the past. And rightfully so, it was invented back in 1843! Because of this, they don’t have their own fax machine, much less know how to use one.

But every now and then, you’ll need to send or receive a fax. Does this mean you need to go out and buy your own machine? Not at all: you just need to find the right fax service!

Many businesses offer a full range of office services for you to use, including faxing. If you’re not sure how to pick a provider, keep reading to learn how to best choose a fax service provider near you!

The Benefits of a Fax Services Provider

This guide is going to walk you through everything you need to know. To summarize, you’ll want to find a provider that’s close to your home or business, let’s you both send and receive incoming faxes, and doesn’t charge an arm and a leg.

Now that you know about the benefits, let’s talk about how you can pick the best service provider.

A Nearby Location

When you’re trying to pick the best fax provider, you don’t always have to overthink it. For example, you’re going to want to find a service with a physical location close to your home or office.

The reason for this is simple: most of the time, you are going to need to send or receive faxes as part of your job. That means you are likely to need access to a machine during business hours. And if the location of the provider is too far away, you could lose a lot of time (and potentially a lot of money) by having to leave the office.

Sometimes, you can find a great provider with multiple locations (such as Goin’ Postal, which has offices in both Green and Roseburg, OR). That way, you’ll have a provider you can trust even when you are traveling to another part of town!

The Price is Right

This may go without saying, but the price needs to be right for your fax provider. It’s an open secret that you could always turn around and buy your own fax machine. And the last thing you want is to pay prices that make you wish you had bought your own machine!

What is a good price, though? We recommend paying no more than a dollar per page that you send and receive. For most documents, this helps to keep the costs reasonable.

For instance, maybe this is how your insurance company requires you to send over claim information. In most cases, this means just sending over a couple of signed pages. And it’s very much worth paying a professional $2 to get this done instead of buying a fax line and figuring out how to work a brand new machine.

Sending and Receiving Faxes

We’ve touched on the idea of services that allow you to send and receive faxes a few times now. But do you know why it is so important for you to be able to receive faxes as well?

Simply put, any individual or business old-fashioned enough to request for you to fax them may also expect you to receive faxes they send to you. This can potentially put you in a bind if you don’t have a fax machine at your home or office. Many fax services are effectively one way, only letting you send and not receive.

However, a great provider will allow you to receive documents at the same price point as sending them. This is convenient for everyone and is particularly helpful for small businesses because it provides one more way you can communicate with clients. Just make sure the sender uses a fax cover sheet to make it clear who the recipient is!

Great Customer Service

Let’s be honest: there are many places that will allow you to send and receive faxes. If the places are all relatively close and in a similar price range, then how can you choose the best one?

It all comes down to customer service. Sure, any provider can take your money and send your documents. But it takes a special provider to deliver the same awesome customer service to their biggest client as they do to the customer who just comes in to send a couple of pages every year or two.

A great staff is knowledgeable, friendly, and ready to help with any and all of your needs. Even if those needs go beyond the fax machine.

A One-stop Shop

It’s pretty rare that you’re going to be sending faxes. In fact, you’re far more likely to need to print things like business cards, make copies, or laminate important documents. And more often than you think, you’re going to need the services of a notary.

Save yourself some time by finding a good “all-in-one shop” like Goin’ Postal. Around here, we do it all so you don’t have to!

Contact us today to learn more about how we can help you save time and money.